Run Your Entire Government Contracting Business on Gridlex
From CRM and pricing to time tracking, approvals, and support—Gridlex consolidates it all into a single AI-powered system built for government services firms. Simplify operations, cut overhead, and stay audit-ready every step of the way.
Gridlex Capabilities, Apps & Features for Government Contracting Firms
Gridlex's Unique Solutions for Government Contracting Firms
No Code Ultra-Customizable AI Builder for Government Contractors
The Problem:
Off-the-shelf PSA and ERP systems weren’t built for the complexity of government contracting. Each contract brings its own structure—unique labor categories, billing triggers, FAR clauses, milestone definitions, or subcontractor terms. But most systems force firms to adapt to their model, not the other way around. Customization requires vendor involvement, dev cycles, and fragile workarounds. Teams get stuck with rigid tools, lost data, and workflows that don’t match how contracts actually operate.
How Gridlex Helps:
Gridlex puts the power to build directly into the hands of GovCon teams—with a no-code, AI-powered app builder tailored for compliance-driven delivery. Whether it’s building a custom TO tracker, onboarding workflow, subcontractor portal, or pricing logic, teams can create structured models, forms, workflows, and dashboards without writing a single line of code. AI agents convert emails and attachments into structured records, automate compliance checks, and trigger alerts tied to your rules—not generic ones. Everything is permissioned down to the field or role level, audit-ready, and lives inside a unified CRM, CPQ, PSA, and ticketing system. When your contract logic changes, your system adapts instantly—no developers, no delays.
Integrated Resource, Position & HRMS Management for Government Contracting Firms
The Problem:
Government contractors can't afford ambiguity when it comes to roles. Labor categories like "Cybersecurity SME" or "Senior Cost Analyst" are embedded in contracts and billing structures. But traditional HRMS and time tracking tools are built around people, not positions. When staff transition mid-contract, role history is lost, compliance suffers, and audit readiness disappears.
How Gridlex Helps:
Gridlex aligns time, HRMS, and resource management around roles, not just individuals. Every action—time entry, approval, deliverable—is tied to a defined position. If someone exits, their backfill assumes full accountability with seamless handover. This preserves labor category continuity, supports clean DCAA audits, and enables accurate billing even across long-duration TOs and IDIQs. With built-in position histories, role-based analytics, and structured delegation, Gridlex ensures every project maintains continuity, accountability, and compliance from start to finish.
AI-Based Timekeeping, Audit, and Compliance Monitoring
The Problem:
Manual time logs are a silent compliance killer. Government contracts require daily entries, accurate labor category tags, and project-specific descriptions. Late submissions, vague language, or backfilled hours can trigger DCAA audit flags, delay payments, or breach terms. Existing tools don't catch errors until it's too late.
How Gridlex Helps:
Gridlex's AI transforms time tracking into a smart, proactive process. Users submit free-text logs—via app, web, or email—and AI parses them for compliance: Did it include a valid description? Is the labor category correct? Are there anomalies like weekend logs or backdated entries? Gridlex flags issues in real time, maps hours to contracts and labor categories automatically, and gives supervisors compliance dashboards—ensuring every log is audit-ready before submission.
External Portals for Client and Subcontractor Collaboration
The Problem:
Approvals, timesheets, deliverables, receipts—too many of these flow through insecure emails, spreadsheets, or ad-hoc systems. For government contractors, this is more than operational friction—it's an audit and compliance risk. Subcontractor inputs get lost, approvals lack traceability, and external reviews are disconnected from internal workflows.
How Gridlex Helps:
Gridlex provides white-labeled external portals tailored for GovCon workflows. CORs can approve timesheets securely. Subcontractors submit hours, receipts, and documents through governed interfaces. QA vendors can route milestone approvals with audit trails. Each portal integrates directly with Gridlex's internal records and enforces FAR/DCAA rules—making every external action traceable, compliant, and controlled.
PM Financial Visibility Without ERP Access in Government Contracting
The Problem:
Project Managers in GovCon environments need financial insight—burn rates, DSO, milestone billing statuses—to manage delivery effectively. But granting ERP access to delivery teams creates security risks, violates separation-of-duty principles, and exposes sensitive financial systems to operational users. As a result, PMs are forced to operate in the dark, relying on outdated spreadsheets or delayed finance handoffs.
How Gridlex Helps:
Gridlex gives PMs real-time financial dashboards—without exposing the ERP. Revenue, invoice status, payment delays, and burn forecasts are mirrored from the ERP into a read-only, role-secured interface built for delivery teams. PMs gain insight into what's billed, what's paid, and what's at risk—allowing them to manage proactively while keeping the ERP locked down. Role-based visibility ensures compliance, eliminates blind spots, and helps prevent cost overruns before they spiral.
CRM + CPQ Purpose-Built for Government Contracting
The Problem:
Federal proposals aren't simple quotes—they're bound by pre-negotiated rate schedules, FAR clauses, labor category mappings, and milestone-based billing terms. Most commercial CPQ tools fall short, failing to understand compliance logic, pricing rules, or delivery feasibility. This leads to errors, rejected proposals, or worse—awarded contracts that can't be profitably executed.
How Gridlex Helps:
Gridlex unifies CRM and CPQ with public-sector logic at the core. It embeds rate ceilings, labor mappings, and contract-specific billing structures into the quoting engine. AI reviews for FAR compliance, validates clause inclusion, and syncs pricing directly into project delivery workflows. From proposal to execution, Gridlex ensures quotes are audit-ready, contract-aligned, and operationally executable—closing the loop between sales and service.
Customer Service Portals + Shared Inbox + Ticketing for Government Contracting
The Problem:
Support in government contracting isn't about generic tickets—it's about contract-bound clarifications, SLA escalations, and change control. But most support systems live outside delivery. Issues logged via Gmail or generic helpdesks miss project context, break audit chains, and delay resolution—putting compliance, billing, and relationships at risk.
How Gridlex Helps:
Gridlex integrates customer service directly into GovCon project delivery. Each agency gets its own portal, each project team gets a shared inbox (e.g., fema-support@...), and every request becomes a trackable, SLA-enforced ticket. AI routes, groups, and validates tickets based on TO, deliverable, or contract clause—ensuring compliant workflows, faster resolution, and full audit readiness. Gridlex transforms support from a silo into a contract-critical function.
360° View of Customers, Projects, Issues, and Compliance for Government Contracting
The Problem:
Government contracting isn't one project, one ticket, or one invoice—it's an ecosystem of task orders, milestones, compliance rules, time logs, and client interactions. When these live in separate systems, delivery teams lose visibility, risks go undetected, and audits become a scramble. Silos between delivery, support, and finance undermine performance and client satisfaction.
How Gridlex Helps:
Gridlex provides a real-time, AI-enriched 360° profile for every agency or contract. It unifies time entries, deliverables, support issues, compliance alerts, billing milestones, and performance indicators into a single, dynamic view. PMs, executives, and compliance teams get instant insights into project health, risk flags, and contractual status—enabling better decisions, proactive interventions, and confident audit responses. No more hunting across systems—everything you need is in one place.
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Compliance, Legal & Regulatory Intelligence (DCAA, FAR) for Government Contracting
The Problem:
Compliance in GovCon isn't a checkbox—it's a daily risk surface. Missed labor category caps, vague time logs, or non-compliant billing can trigger DCAA audits, clawbacks, or contract termination. But most systems rely on post-facto reviews, leaving firms exposed until it's too late.
How Gridlex Helps:
Gridlex embeds compliance intelligence into daily workflows. Every time entry is validated in real-time against FAR and DCAA rules—catching vague language, backdated logs, and missing certifications. Labor caps and cost ceilings are enforced automatically. Audit packets are pre-built and versioned with complete logs, certifications, and approvals—so you're never scrambling. With AI anomaly detection and contract-aware rule engines, Gridlex makes compliance a live system, not a reactive fire drill.
Contract Intelligence Embedded in PSA Delivery for Government Contracting
The Problem:
SOWs and TOs in government contracts are full of nuance—funding limits, blackout periods, milestone billing, and approval clauses. But most PSA systems treat contracts as static PDFs. Delivery teams operate blind to the legal and financial rules embedded in those documents, leading to billing violations, unauthorized scope creep, and audit risks.
How Gridlex Helps:
Gridlex turns contracts into operational guardrails. It parses SOWs, rate cards, and clauses using AI, embedding billing logic, labor restrictions, and approval flows directly into project execution. As work progresses, Gridlex flags deviations, enforces clause adherence, and prevents non-compliant actions—like billing before acceptance or exceeding role caps. From blackout periods to clause 52.232-22, your contract terms become part of your system—not just paperwork.